What Documents Must an Association Maintain and Disclose?

For communities governed by the Georgia Property Owners Association Act (GPOAA), an association must keep “true and correct copies of the articles of incorporation and bylaws of the association and all amendments thereto” in its principal office.  O.C.G.A. 44-3-227(c).  Any lot owner can request copies of such documents, though the board may impose a “reasonable charge” for providing the copies. Id.

An association must also maintain accurate, itemized financial records, including receipts for expenditures; detailed minutes of all board and member meetings; and any records or books necessary to track the association’s affairs.  O.C.G.A. §44-3-231(d). At an association’s annual member meetings, the board must present for member review “comprehensive reports of the affairs, finances, and budget projections” of the association.  O.C.G.A. §44-3-230.  For non-GPOAA communities, you can find the applicable statutes by reading the Georgia HOA Laws Guide.